Meetings Management

Covenant Business Solutions is a service oriented company that specializes in the design and production of meetings, special events and trade shows. Our goal is to advise you and exhibitors on what is beneficial to your show to achieve success and maximize attendance.

Site Selection Our staff has several contacts and firsthand experience with some of the finest properties and facilities worldwide. We engage in site selections based on experience, customer preference, and speed. Our staff will customize lead sheets and response forms based on the need of the client. Furthermore, we continue to leverage our relationships to get the best rates possible.

On-site Management Once the meeting objective and overall program budget are communicated, we will provide support in the following areas:

  • Provide experienced staff to monitor all aspects of the meeting prior, during and after
  • Conduct and attend all pre and post conference meetings
  • Constant monitoring of arrival and departure manifests
  • Maintain communication of group numbers with hotel staff
  • Verify all meeting room sets to make certain that they are consistent with the program agenda
  • Provide a dedicated staff to coordinate all group activities
  • Control all program related costs to be certain that they are consistent with the program agenda
  • Review all hotel banquet event orders to make certain that guarantees and costs are accurate.
  • Reconcile final hotel bill for accuracy.

Contract Negotiations We will review agreements that are issued by hotels, ground transportation companies, airlines, destination management companies, speakers, etc. Our ability to negotiate bi-lateral agreements for our customers has been very well received.

Additional Services In addition, we have strengths in the following areas:

  • Airline ticketing and group rates
  • Ground transportation
  • Decorations/themes
  • Contracting of entertainment and speakers
  • Budget
  • Audio/Visual needs
  • Professional photography